What kinds of permits/licensing are required?
The renter will agree to ensure that the caterer and bar service have the appropriate insurance/licenses. He/She will need to submit copies of these documents. The Old Gray Barn has a list of preferred providers for catering and bar service. These providers are familiar with the facility, and we strongly encourage guests to use their services to streamline the permitting and licensing processes. An additional event liability insurance policy will also need to be purchased by the contracted party.
Will I be responsible for removing trash after the event?
Yes, We will provide 55gal. sized garbage receptacles for your use. You must supply the bags and take all trash off premise within 24 hours of your event. A $175.00 charge will be added on if any garbage is left behind. All decorations will be taken down and removed as well. It states in the contract that the barn will have a basic swept clean appearance when you exit.
Can I rent dishware, and glassware from the OGB?
No, We do not have dishes, or glassware for rent. If interested in any rental items please contact Rain or Shine Tent Co. at www.renttent.com or call toll free 8006476054. They are the prefered rental co. for the OGB, they have access to the barn so you dont need to be there for drop off / pick up for any rented items.
I’d like to decorate for my event. What guidelines must be followed?
Due to the historical nature of the facility, decorations may only be affixed using tape, craft wire, or some other “noninvasive” material that will leave no trace. No nails or staples into the wood are allowed. There are plenty of nails in the structure as is, these nails should not be removed, but may be used in place.
Can I visit the barn for planning purposes before the event?
Yes, You can certainly schedule site visits. No dropins are allowed. The OGB has scheduled events May Oct. It will be allowed to schedule a visit when there are no events in progress. Call our event Coordinator to set up a site visit.
What exactly is covered in the site fee? (1 event, Starting package)
The rental agreement covers the use of the 1st and 2nd floor of the barn, attached deck, and surrounding grounds. Access to the barn Thursday - Sunday / Saturday night event ending by 12:00am.
Our ceremony site equipped with a rustic arbor and 14 wooden benches.
Our front lawn area set up for cocktail hour equipped with an 8’ rustic bar & antique bathtub
As well as our large stage, 200 folding chairs and 25 five
foot round tables, 10 eight foot banquet tables.
What is the parking situation?
We park most of the cars along the dirt driveway leading into the barn on both sides of the road. We can hold up to 80 cars. There is always a short to long distance walk involved with parking. Handicapped parking is available, we encourage drop offs at the barn for anyone not interested in walking. When we anticipate more than 150 guests, a plan for overflow parking must be created. There are several potential options to choose from. There is a large grassy field. When it is dry, we can park up to 30 cars in this field. Unfortunately, this option is not available when it is wet and therefore, an alternate plan must be created ahead of time. There are a few companies offering shuttle van services. Encouraging your guests to carpool is strongly encouraged regardless of the size of the event.
Is smoking allowed in the barn?
No, a smoking area will be set up outside of the Barn for the enjoyment of those guests. The smoking area will be equipped with receptacles for cigarette trash. Smoking is not allowed anywhere inside of the Barn.
Does the OGB have tables and chairs?
Yes. We have 25 five foot round tables, 10 eight foot banquet tables, and 200 folding chairs available for your event. You will be responsible for the setup and break down of tables and chairs.
Can I have more than 1 event at the OGB?
Yes, we offer an “add an event” package. This means if you choose to add your bridal shower, rehearsal dinner, or a Sunday brunch to your agreement it will be at a discounted rate. All functions are held on the second floor room, loft, and attached deck. Max. occupancy is 60 guests. All licensing requirements remain the same.